Vehicles and trailers

The fleet is where everything about each vehicle is: data, documents, deadlines, maintenance, mileage, position and photos.

Fleet: vehicles with make, ownership, status and compliance.

The list

In Fleet you see all tractors, trucks, vans, cars and trailers. Filter with All / Trucks / Trailers. The Compliance column shows by colour whether the vehicle’s documents are in order (ok, expiring soon, expired). The buttons at the top lead to the overviews Compliance, Maintenance and Tracking (GPS provider).

Adding

1. Press Add. Choose whether it is a vehicle or a trailer.
2. Faster: in the Fill in from a document block upload a photo or a PDF of the registration certificate (part I). The system reads it and fills in the fields. Check them and correct them if needed.
3. Complete the rest: internal code, number of axles, payload, mileage, ownership.
4. Save.

A new truck: the “Fill in from a document” block is at the top.

What it looks like when the certificate is read

Here is what happens with a photo of a registration certificate. After uploading, within a few seconds the system fills in 11 fields: plate, country, VIN, make, model, year, colour, category, maximum mass, power, fuel and Euro class. All that is left is to check them and press Save.

A registration certificate read from a photo: the truck's fields are filled in. (The file is a specimen of the Bulgarian Ministry of Interior, marked SPECIMEN.)

Note

The system proposes, you decide. Nothing is saved until you confirm it, and fields read with little confidence are flagged for your check.

Note

The limit of vehicles depends on your plan. When you reach it, the system suggests upgrading (Subscription).

The vehicle’s page

Identification and technical data of a truck.

• Identification — plate, VIN, make/model, year, ownership.
• Technical data — weights, axles, fuel, Euro class, power, mileage; exempt from driving bans (for the routes).
• Ownership — owned, leased, rented or a subcontractor’s; for a lease the lessor and the end of the contract are recorded.
• Status — active or another; from the drop-down at the top.
• Current assignment — which trailer is hitched and who the driver is.
• Vehicle position — the last position from the GPS system, if you have connected it (Routes and GPS).

With Edit data you change the data; the bin deletes the vehicle (it can be restored).

Editing

Edit data opens the same form with the values filled in: you change the make, year, ownership, technical data and notes. The vehicle’s state is changed from the drop-down next to the button.

Editing a vehicle.

Combinations and drivers

A tractor is linked to a trailer in Current assignment — this way routes are calculated from the dimensions and weight of the whole combination. The truck’s main driver is recorded as well.